Admin and Procurement Officer
Full Time3 months ago
Employment Information
Job Responsibilities
Administrative Management:
Oversee daily administrative operations, including office management, facilities, and logistics. • Manage the office in liaison with other administrative officers and Human resources team ensuring all facilities are operational for project/activities completion.
Oversee the overall maintenance of the residence/office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized.
Ensure the office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc., and is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency.
Develop and implement administrative policies, procedures, and systems to streamline operations and enhance efficiency.
Oversee the management of travel, business visas, and accommodation for visitors, consultants, and staff on official business. Ensure that travel is on schedule and cost effective and that visits to program/project locations occur with a minimum of disruption and downtime.
Manage the Support Services budget including preparation and monitoring; manage cash flow forecasting and supervise the petty cash for support services.
Liaise with the Program & Operations team(s) to ensure programs and activities run smoothly, and resources are used efficiently and effectively.
Job qualification
Minimum of eight (8) years of experience in procurement, administrative management,orrelated fields, preferably in a well- structured organisation (Deloitte, KPMG, EY, PWC, Law Firms and Audit firms), non-profit or humanitarian organisation.
Strong knowledge of procurement.
Ability to demonstrate knowledge and understanding of donor requirements and compliancemetrics.
Proven ability to manage multiple priorities, meet deadlines, and work effectively underpressure.
Proficiency in Microsoft Office Suite and experience with procurement software/systemspreferred.
Certification in procurement or supply chain management (e.g., CIPS, CPIM) is a plus.
go to method of application »
Administrative Management:
Oversee daily administrative operations, including office management, facilities, and logistics. • Manage the office in liaison with other administrative officers and Human resources team ensuring all facilities are operational for project/activities completion.
Oversee the overall maintenance of the residence/office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized.
Ensure the office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc., and is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency.
Develop and implement administrative policies, procedures, and systems to streamline operations and enhance efficiency.
Oversee the management of travel, business visas, and accommodation for visitors, consultants, and staff on official business. Ensure that travel is on schedule and cost effective and that visits to program/project locations occur with a minimum of disruption and downtime.
Manage the Support Services budget including preparation and monitoring; manage cash flow forecasting and supervise the petty cash for support services.
Liaise with the Program & Operations team(s) to ensure programs and activities run smoothly, and resources are used efficiently and effectively.
Job qualification
Minimum of eight (8) years of experience in procurement, administrative management,orrelated fields, preferably in a well- structured organisation (Deloitte, KPMG, EY, PWC, Law Firms and Audit firms), non-profit or humanitarian organisation.
Strong knowledge of procurement.
Ability to demonstrate knowledge and understanding of donor requirements and compliancemetrics.
Proven ability to manage multiple priorities, meet deadlines, and work effectively underpressure.
Proficiency in Microsoft Office Suite and experience with procurement software/systemspreferred.
Certification in procurement or supply chain management (e.g., CIPS, CPIM) is a plus.
go to method of application »
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