Admin / Personal Assistant

Job Responsibilities


Answer phone calls and emails and take messages
Take accurate and comprehensive notes at meetings
Help with daily time management
Run errands as requested
Make travel arrangements including flights, accommodation and logistics
Coordinate events and other engagements
Draft correspondence such as emails and letters
Act as the point of contact between the director and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system
Other tasks that may be assigned


Requirements


HND / Bachelor's Degree in Business Administration, Mass Communication or related field
Proven work experience as a personal assistant
Strong interpersonal skills
Tech-savvy and experience with word processing and email programs
Active listening and good communication skills
Proactive approach to problem-solving
Strong time-management and organizational skills
Knowledge of office management systems and procedures
MS Office and English proficiency
Up-to-date with the latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality.



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