Job Objective


To leverage organizational and communication skills to efficiently support daily operations, enhance workflow processes and ensure compliance with organizational policies. To also contribute to a collaborative work environment by facilitating effective communication, managing administrative tasks, and providing exceptional support to both staff and management, ultimately driving organizational success.


Accountabilities


Oversee day-to-day office operations and ensure a well-organized and efficient working environment.
Manage office supplies, equipment, and maintenance.
Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
Ensure timely and effective communication within the organization.
Maintain accurate records and files, both in hard copy and electronic format.
Assist in the development and implementation of office policies and procedures.
Input and manage data in admin database and system.
Generate reports on request as required.
Schedule and coordinate meetings, appointments, and events.
Prepare meeting agendas and take minutes as needed.
Coordinate the submission of the weekly workplan of team members
Make travel arrangements for staff, including booking flights, accommodations, and transportation.
Assist in budget preparation and monitoring expenditures for various events that occur in and out of the organization.
Provide excellent support to internal stakeholders.
Forward issues arising to the right channel and making sure they are resolved in a timely manner.
Provide meeting support by coordinating logistics for meetings, conferences, and events.
Assisting with provision of work tools for new hire based on request from the human capital department.


Functional / Technical Competencies


Reporting Skills
Communication Skills


General Competencies:


Communication & organizational skills


Behavioural Competencies:


Interpersonal Skill
Relationship Building Skills


Organizational Competencies:


HSSE
Culture Fit