Chief of Staff

Full Time3 weeks ago
Employment Information
Job description

At NoemDek, we are structured into three divisions – Transportation, EPC, and Advisory.
We operate with a flat hierarchy and don’t shy away from bold ideas. As a result, we have become a powerhouse of technology, creativity, and expertise.

Responsibilities

Taking up tasks from the CEO’s task list and ensuring execution
Assisting the executive team members to determine and prioritize business strategies based on their schedules
Attending meetings on behalf of the CEO (in any capacity)
Overseeing strategic business initiatives from ideation to implementation
Providing insights and analysis on the company’s operations
Providing support and oversight for special projects and initiatives
Identifying and helping solve core problems or opportunities within business processes
Assisting with basic accounting duties
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Assist and communicate with executives in decision-making, program management, and initiative implementation
Improve current processes and optimize organizational procedures for efficiency and productivity
Serve as liaison with staff, executives, senior leaders, and CEO regarding company climate, employee well-being, project updates, proposals, and planning
Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
Oversee daily operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with CEO and other executives on special projects
Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications

Requirements

Bachelor’s Degree
Strong interpersonal skills
Tech-savvy and experience with word processing and email programs
Active listening and good communication skills
Proactive approach to problem-solving
Ability to multitask
Strong time-management and organization skills
Ability to effectively work at all levels of the organization to drive results/change
Flexibility to quickly adapt to new challenges
Outstanding problem solving, structuring, and analytical skills
Self-motivated and self-driven with the ability to operate independently
Experience presenting to executive stakeholders
Project management experience is an advantage
Excellent written and verbal communication skills,
Firm Understanding of Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.)
Minimum typing speed of 40WPM