Executive Assistant

2 weeks ago

Employment Information

Overview


The EA will be tasked with working remotely to handle administrative duties for the executive, as well as managing sensitive assignments involving highly confidential information.
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The executive assistant will also be responsible for managing the executive's schedule, creating reports, following up with individuals for required information, and performing other virtual assistant tasks.


Duties


Coordinating meetings, including scheduling, sending reminders, and arranging logistics when necessary
Overseeing the executive's calendar, including setting appointments and prioritizing the most critical matters
Providing administrative support, such as drafting and editing emails, memos, and communications on the executive's behalf
Recording minutes during meetings
Performing in-depth business analysis to collect and interpret data, identify trends, and provide actionable insights.
Preparing reports, presentations, and documentation for executive meetings and presentations.
Supporting the development and implementation of strategic initiatives by offering analytical support and generating relevant reports.
Working with internal teams to gather necessary data and information for analysis and reporting.
Setting up and managing reminders for the executive.
Conducting online research as required.
Proofreading and editing business materials, reports, etc.


Requirements


2 - 3 years proven administrative support experience
Exceptional research, presentation, critical thinking and analytical abilities
Time management skills and capability to meet deadlines
Strong verbal and written communication skills
Outstanding organizational skills and meticulous attention to detail.
Ability to multitask and work independently
Problem-solving and decision-making skills
Proactivity and self-direction
Excellent interpersonal skills
Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Experience with data visualization tools and business intelligence software (e.g. Tableau, Power BI) is a plus.
Capacity to multitask and work independently
Ability to maintain a high level of integrity and discretion when handling confidential information.


Benefits


This position offers competitive compensation and additional benefits and perks.