Description

• We are actively seeking a qualified candidate for the position of Executive Assistant to the MD/CEO. The incumbent in this role will play a crucial part in supporting the MD/CEO by understanding the organization’s aims and objectives. Responsibilities include optimizing the MD/CEO's time through involvement in diverse projects, managing secretarial duties, and handling administrative tasks. As the primary point of contact for both internal and external parties, the EA must demonstrate exceptional discretion and maintain confidentiality to excel in this role.

Main Responsibilities

• Manage and organize the MD/CEO's schedule, appointments, and meetings.
• Maintaining MD/CEO’s planner & Diary (outlook experience essential)
• Maintaining MD/CEO’s travel log
• Travel in and out of the country to represent the MD
• Coordinate and arrange travel itineraries, accommodations, and logistics.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between the MD/CEO and internal/external stakeholders.
• Anticipate needs and proactively address issues to ensure smooth operations.
• Manage communication channels and filter incoming requests for the MD/CEO's attention.
• Prioritize tasks and deadlines to ensure effective time management.
• Taking Minutes at various Management Meetings
• Conduct research, compile data, and prepare reports as needed.
• Handle confidential information with discretion and maintain confidentiality.
• Assist in the coordination and execution of special projects and events.
• Ad hoc paperwork & duties
• Organizing Corporate & staff events
• The responsibilities outlined above are not exhaustive, as such duties may evolve to meet the needs of the company and MD/CEO

Educational Requirement

• A Bachelor's Degree in Business Administration, Secretarial Studies, or a related field from a respected University with a minimum of 2:1. Individuals from diverse disciplines are encouraged to apply, provided they possess a minimum of two years of relevant experience in a similar role.

Technical & Essential Skills:

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Experience of working for Directors/Senior Management
• Excellent Communication skill both oral and written
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Proficient in Microsoft Office Suite and other relevant software.
• Candidate must have a valid international passport and travel history

Interpersonal Skills:

• Proven experience as a personal assistant or executive assistant.
• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to prioritize work and manage time effectively and be proactive
• Ability to work independently and take initiative.
• Ability to work under pressure
• Exceptional attention to detail and accuracy.
• Excellent Organizational skills
• Communication skills - the ability to communicate well at all levels
• Ability to adapt to a fast-paced and dynamic work environment.
• Strong problem-solving skills and resourcefulness.
• Ability to maintain a high level of discretion and professionalism

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