Qualifications

Degree level and/or secretarial qualification preferred
Several years of experience working at senior level in a professional, fast paced environment (preferably corporate)
Strong working knowledge of Microsoft Office and Outlook
Proven organizational and time-management skills working with complex diaries at a senior level while maintaining instinct for prioritization
Able to switch between detailed work and the bigger picture to assist partner
Able to work on own initiative and to have a solutions-orientated approach, thinking out of the box on problem solving without instruction
Positive attitude with a willingness to provide the highest levels of internal and external client service; trustworthy and confidential
Strong team player with a positive influence on others – able to work seamlessly with other EAs and consultants and used to working in a team environment
Resilient, mature and have integrity, with an ability to empathize with both partner and EA cluster expectations; ability to actively give and receive feedback constructively
Proactive with ability to think ahead; is able to identify and resolve issues before conflict arises and logically thinks through problems
Adaptable to ambiguity, different environments, expectations and personalities and constant change; have the ability to work accurately and effectively under extreme pressure
Highly effective communicator and active listener with ability to tailor style to suit audience; ability to frame and articulate ideas well

What You'll Do

You will offer proactive executive assistant support to partners. You will practice your extensive experiences in complex diary management, handling multiples time zones, and collaborating with colleagues on senior level. You will plan and manage complex travel arrangements and itineraries, for very busy diaries with an awareness of impact on partner priorities. You will produce and proof-read correspondence, documents, packs and presentations if and when required, frequently under tight time constraints.
You will monitor emails and respond as appropriate when required. You will also proactively screen and deal with calls and other correspondence, responsibly and professionally with an awareness of partner priorities. You will effectively liaise with clients, teams and other contacts. You will work collaboratively with EAs in a team environment, providing back up cover for their partners during holiday or sickness.
Your administrative responsibilities includes filing, maintenance of records, expenses and time sheets, Engage and invoicing, etc. You will actively take on additional responsibilities – mostly within scope of role – but occasionally beyond. You will push self-development by identifying and pursuing own development goals, attending relevant training and addressing any identified issues.
You will organize client and internal conferences and personnel committees within the firm when required. You will contribute to the EA department – e.g. organize office social events, network with the group.

Click “Apply Now” to apply.