Executive Assistant/HR Officer
1 month ago
Employment Information
The Executive Assistant provides high-level administrative and strategic support to the Executive, ensuring smooth and efficient operations of the office. The EA will manage the Executive's schedule, communications, and meeting coordination while also assisting in various HR processes, projects, and initiatives.
Job Responsibilities
Act as the primary point of contact for internal and external stakeholders, representing the Executive professionally
Organize special projects, initiatives, and events as assigned.
Manage schedule, appointments, reservations and travel arrangements
Support the preparation of business presentations including text and electronic presentations.
Establish and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
Filter phone calls, sort mail and summarize memos
Support the coordination of meetings and functions
Compose a variety of high quality, written agreements, memos, letters, and other documents
Draft, edit and distribute itineraries, letters, memos and meeting minutes and keep track of events and meetings ensuring nothing is overlooked
Execute routine office duties, including reception duties in a professional manner.
Oversee and direct office services, such as records and budget preparation, personnel and housekeeping.
Administer the budget of the Office of the Executive and ensure that monthly retirements are prepared.
Assist with other tasks as may be assigned
Requirements
A Bachelor's degree
Should have experience in HR
Capacity to handle sensitive/confidential information with utmost discretion and diplomacy
Demonstrates data analytics, good business writing, excellent research and communication skills (both verbal and written)
Skilled in the use of MS Office tools
Adaptable with the ability to quickly adjust to changes in time frames and manage multiple priorities
Strong interpersonal skills with high integrity and ethical standards4
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Job Responsibilities
Act as the primary point of contact for internal and external stakeholders, representing the Executive professionally
Organize special projects, initiatives, and events as assigned.
Manage schedule, appointments, reservations and travel arrangements
Support the preparation of business presentations including text and electronic presentations.
Establish and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
Filter phone calls, sort mail and summarize memos
Support the coordination of meetings and functions
Compose a variety of high quality, written agreements, memos, letters, and other documents
Draft, edit and distribute itineraries, letters, memos and meeting minutes and keep track of events and meetings ensuring nothing is overlooked
Execute routine office duties, including reception duties in a professional manner.
Oversee and direct office services, such as records and budget preparation, personnel and housekeeping.
Administer the budget of the Office of the Executive and ensure that monthly retirements are prepared.
Assist with other tasks as may be assigned
Requirements
A Bachelor's degree
Should have experience in HR
Capacity to handle sensitive/confidential information with utmost discretion and diplomacy
Demonstrates data analytics, good business writing, excellent research and communication skills (both verbal and written)
Skilled in the use of MS Office tools
Adaptable with the ability to quickly adjust to changes in time frames and manage multiple priorities
Strong interpersonal skills with high integrity and ethical standards4
go to method of application »
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