Job Purpose

The M&E Officer is primarily responsible for establishing and overseeing a functional MEAL system for the project.
M&E Officers are also responsible for full-cycle monitoring and evaluation of programs, developing appropriate methodologies and tools to design evaluations.

Key Accountabilities

Program / project design and learning:

Help ensure that detailed and feasible project monitoring plans are developed: i) provide an indicator matrix, ii) consider the ethical and safe collection and storage of data, iii) consider data quality audits, vi) consider storing, protecting, and sharing project documents.
Closely work with other Project staff and managers to make sure the Project has tested standard monitoring tools that capture both program activity and indicators progress.
Make sure the Project has accountability mechanisms up and running.
Assist in conducting and documenting project learning, and sharing lessons learned and best practices, incorporating these into project implementation.

Monitoring and Evaluation:

Developing MEAL Tools: Create and implement Monitoring, Evaluation, Accountability, and Learning (MEAL) tools.
Monthly Project Activity Plans: Facilitate the preparation of monthly project activity plans, including Monitoring & Evaluation (M&E) plans.
Determine Monitoring Activities: Collaborate with project staff to decide on monitoring activities and data collection methods.
Monitoring Activities in Work Plans: Ensure that project work plans include monitoring activities or that a stand-alone monitoring work plan is up-to-date and progress is tracked.
Data Collection Tools: Develop, translate, pilot, and finalize data collection tools in collaboration with project staff.
Data Collection and Entry: Ensure regular data collection and entry into databases, tracking sheets, and the data platform.
Track Progress on Action Points: Monitor progress on action points related to implementation and M&E activities with project staff.
M&E Inputs for Reports: Provide M&E inputs for reports during project implementation in coordination with project staff.
Field Data Collection Follow-Up: Closely follow up on field data collection and flag any issues to the Project Manager.
Data Quality Audits: Conduct data quality audits to identify and resolve systemic issues affecting data quality.
Document Findings: Document findings from data quality audits and store them in project files for collective and sustainable access.
Report Sharing Schedule: Document the schedule of activities related to sharing reports with the project team.
Logical Frameworks and Gantt Charts: Develop logical frameworks and Gantt charts to support project planning and monitoring.
Conduct Baseline and Endline Assessments: Conduct baseline and endline assessments for projects to measure initial conditions and evaluate project impact over time.
Prepare and Conduct Assessments: Prepare and conduct various assessments to evaluate project performance and impact.
Develop Assessment Reports: Develop detailed assessment reports based on the findings from various evaluations and assessments.

Information Management and Reporting:

Provide M&E inputs for regular analysis and action planning meetings to compare data against project milestones, targets, and quality expectations across project sites.
Identify issues requiring concerned staff attention.
Extract lessons learned from projects, systematically document and make them readily accessible to staff.
Support the Project Team to ensure that data is collected and entered into databases and tracking sheets, and/or the data platform regularly including GBVIM+.

Staff Capacity Building:

Train Project staff in data collection methods, management, analysis, and how to use data for decision-making.
Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives.

Qualifications and Experience

University Degree in Statistics, Social Science, development economics, or a related discipline
Minimum three (3) years of experience within the development / humanitarian sector

Organizational Requirements:

The post holder will, at all times, carry out his/her responsibilities with the utmost respect for the protection of children by the PROWI's Child and Vulnerable Person/persons Safeguarding Policy.
The post holder will be required to respect ethnic and racial differences during and after work hours.
The post holder will report to the EXECUTIVE DIRECTOR
To be committed to and share in the outworking of PROWI's Vision, Mission and Values
The post holder will be expected to behave according to PROWI's 'Code of Conduct'

Safeguarding and Protection:

Efforts will be made to ensure adequate exclusion of minors, young and other vulnerable adults who are not legally authorized to work from the scheme to ensure that the project is devoid of litigations and court injunctions.

Other Requirements:

Proven technical skills in monitoring and evaluation, experience with qualitative and quantitative data collection and analysis
Proven abilities in developing monitoring plans, data collection, information management, use of databases, and analysis and performance monitoring
Demonstrated ability to train and build the capacity of others
Comprehensive knowledge of humanitarian accountability principles and their translation into practice
Strong planning, organizational and interpersonal skills
Excellent analytical, presentation, and reporting skills
Excellent database, data management, and data analysis skills, with experience using at least two software applications such as Microsoft Excel, Power BI, and Kobo Collect launching and deployment.