Project Management and Executive Admin Associate
Full Time3 weeks ago
Employment Information
OBJECTIVES
Lead Project Management: Independently manage and lead multiple projects from initiation to completion, ensuring that all project goals, timelines, and budgets are met.
Coordinate and Facilitate Communication: Act as the primary point of contact for project teams, stakeholders, and executives, ensuring clear communication and collaboration across all levels.
Executive Support and Coordination: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
Monitor and Report on Project Progress: Regularly track project milestones, identify potential risks, and prepare detailed reports for executives and stakeholders.
Document and Resource Management: Oversee project documentation, manage resources effectively, and ensure all project deliverables meet the required quality standards.
Continuous Improvement and Process Optimization: Identify areas for improvement within project management processes and administrative functions, implementing best practices to enhance efficiency and effectiveness across the organization.
CULTURAL & FUNCTIONAL COMPETENCIES
Teamwork
Communication
Giving and receiving feedback
Time management
Creating value (impact)
Critical thinking & Ownership
Willingness to learn / Continuous learning
Resilience & Reliability
Action orientation
Problem analysis & problem solving
Self-management
Employer branding
Workforce and talent planning
Talent acquisition & Employee relations
Learning and development
Change management
EXPERIENCE & EDUCATION
Must have a Bachelor's degree
Minimum of 4 years of experience in executive administration and project management roles.
Proficiency in project management methodologies and tools (e.g., Trello, Project, Asana).
Should have a certification in Project Management
Strong organizational and time management skills.
Proficiency in Google work space tools
Excellent attention to detail and accuracy.
Ability to multitask and prioritize tasks effectively.
Strong communication and interpersonal skills.
Lead Project Management: Independently manage and lead multiple projects from initiation to completion, ensuring that all project goals, timelines, and budgets are met.
Coordinate and Facilitate Communication: Act as the primary point of contact for project teams, stakeholders, and executives, ensuring clear communication and collaboration across all levels.
Executive Support and Coordination: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
Monitor and Report on Project Progress: Regularly track project milestones, identify potential risks, and prepare detailed reports for executives and stakeholders.
Document and Resource Management: Oversee project documentation, manage resources effectively, and ensure all project deliverables meet the required quality standards.
Continuous Improvement and Process Optimization: Identify areas for improvement within project management processes and administrative functions, implementing best practices to enhance efficiency and effectiveness across the organization.
CULTURAL & FUNCTIONAL COMPETENCIES
Teamwork
Communication
Giving and receiving feedback
Time management
Creating value (impact)
Critical thinking & Ownership
Willingness to learn / Continuous learning
Resilience & Reliability
Action orientation
Problem analysis & problem solving
Self-management
Employer branding
Workforce and talent planning
Talent acquisition & Employee relations
Learning and development
Change management
EXPERIENCE & EDUCATION
Must have a Bachelor's degree
Minimum of 4 years of experience in executive administration and project management roles.
Proficiency in project management methodologies and tools (e.g., Trello, Project, Asana).
Should have a certification in Project Management
Strong organizational and time management skills.
Proficiency in Google work space tools
Excellent attention to detail and accuracy.
Ability to multitask and prioritize tasks effectively.
Strong communication and interpersonal skills.
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